Academic Apparel and Fees
Academic apparel must be worn by all graduands/graduates participating in the ceremony and can be reserved through the Application for Graduation form submitted to Enrolment Services.
A $65.10 gown rental fee is to be submitted with the Application for Graduation form for those planning to attend Convocation and are applying between April 18, 2017 and June 5, 2017. The gown rental fee includes the keepsake graduation cap & tassel. Note that UCN has two categories of students that participate in Convocation and the academic apparel requirements follow:
Joint Bachelor Nursing Program Graduates - academic apparel is a gown.
Graduand - academic apparel for graduands is a gown and v-stole.
Graduate - academic apparel for graduates is a gown, v-stole and cap & tassel.
For definitions of a graduand and graduate, see Eligibility to Graduate.
Academic apparel, sized according to the information you provide (by the deadline) will be available for pick up at rehearsal which occurs the day prior to each ceremony. Gowns may also be collected the day of the ceremony. Please bring your student card to confirm your identity when collecting your academic apparel. You are asked to arrive no later than one hour before the ceremony begins to join the academic procession. You are responsible for returning the gown and v-stole by 5:00 p.m. the day of Convocation or late fees will apply. Graduates, the cap & tassel are yours to keep.
If you are not planning on attending the ceremony, a $10.00 fee can be paid to receive the keepsake cap & tassel, these will be mailed to you at the address provided on the Application for Graduation.
Graduands will be sent the keepsake cap & tassel once requirements for your program have been confirmed.
No applications to attend Convocation in The Pas or Thompson will be accepted after June 5, 2017.
Eligibility to Graduate
Enrolment services will collect your Application to Graduate and confirm if you have met all requirements for the appropriate credential. You can contact Enrolment Services to confirm the status of your application/eligibility.
UCN has two categories of students that can participate in Convocation ceremonies.
You are considered a graduate if you have successfully completed all program requirements prior to June 1, 2017.
You are considered a graduand if you are registered in the Spring Term (April 24, 2017 -
June 23, 2017) for the last course(s) remaining to meet program requirements. Courses still appear as WIP (work in-progress) on your transcript.
The Academic Apparel differs depending on your status (graduand/Nursing or graduate). See Academic Apparel and Fees for more information.
What if I'm on Hold?
You can check your academic record on-line through SOAR. You can also verify with Finance to determine if there is a hold on your account. Please check well in advance of Convocation to ensure your account is current. Make sure that all library materials are returned to the libraries and any outstanding fines, charges or tuition balances have been paid and any holds cleared prior to applying for graduation.
What should I wear?
The Convocation ceremony is a formal occasion, so dress clothes would be appropriate. However, keep in mind that the academic gowns can be warm. We recommend that you do not wear suit jackets, sports coats, or heavy sweaters under your gown. For safety reasons, we also recommend shoes with lower heels. The length of the gowns is mid-knee to mid-calf. Please note the following academic regalia guidelines.
University College of the North academic regalia guidelines
In addition to the correct academic apparel, you may choose to wear clothing or garments of honor from your culture. This is a welcome enrichment to the color of the graduation ceremonies. These are worn over the gown and under the hood or stole.
During the Convocation ceremony, you will not be permitted to carry personal belongings across the stage, including but not limited to:
- flowers or gifts received off stage
- purses or bags
What if I have special needs?
We try to ensure that this event is as accessible as possible, for both graduands/graduates and guests. We always ensure that a wheelchair accessible ramp is set up with the stage at each event and both venues are accessible for guests. If you have any special needs, please contact Enrolment Services at 204.627.8500 or speak with your Academic Advisor.
How many guests can I bring and where can they sit?
Seats for guests are assigned at each ceremony on a first-come basis. The doors to the venue will be opened 45 minutes before each ceremony begins. Tickets are not required for admission but please note that there is a limit of 10 invited guests per graduand/graduate.
Guests with accessibility needs who require special seating should speak to the ushers upon arrival. Please note that wheelchairs are not provided by the venue.
Guests are asked to take their seats in the venue no later than 15 minutes before the ceremony begins. Late arrivals will be asked to wait until the academic procession has ended before entering the arena.
All involved in the Convocation ceremony are encouraged to attend rehearsals to familiarize yourself with the designated area for line up, processional and recessional routes, seating area and all other event details. You may also pick up your gown following the rehearsal - one less thing to do on event day!
The rehearsal will take place at 3pm on Monday June 12, 2017 at the CA Nesbitt Arena in Thompson and 3pm on Wednesday June 14, 2017 at the Roy H. Johnston Arena in The Pas.
At the Ceremony
Where should I park?
There is plenty of free parking for graduands/graduates and guests at both venues.
What time should I arrive?
You should report to the venue and the designated line up area by noon.
Your guests, family and friends should be seated at least 15 minutes prior to the beginning of the ceremony which starts at 1pm.
Reserved seating is clearly marked, guests may sit in any area not marked as reserved (including in the bleacher sections). Please exercise caution when going up or down the bleacher stairs.
What happens during the ceremony?
Please gather at the designated line up area by noon, attendants will be on hand to line you up by program and then by last name. You will process into the arena, be seated and recess in this order.
At the ceremony and while in the procession line, you will receive a card with your name printed on it. DO NOT lose or exchange this card as this is how the emcee will announce you to cross the stage.
Students, instructional staff and others participate in an academic processional and recessional in the following order:
Eagle Staff Carrier
The academic procession follows a route that involves quite a bit of walking. Please inform Enrolment Services if you feel this may be a concern and alternate procession arrangements can easily be made.
For the credentialing portion of the ceremony, an attendant will signal your row when your program is close to being called across the stage and will lead you to the appropriate side of the stage where you will wait for your program to be announced.
The recessional order is:
Eagle Staff Carrier
note: the Instructional Staff and Graduands/Graduates order is reversed for the recessional.
How will the emcee know how to pronounce my name?
During the ceremony, you will present your name card to the emcee and discreetly whisper the pronounciation of your name to him before he announces you to enter the stage and receive your credential.
Your family and guests are welcome to take a photo as you cross the stage to receive your parchment (graduates) or scroll (graduands). The front row is designated as 'picture row' and can be used at the appropriate time to take pictures. We only ask that you surrender the spot once your graduand/graduate has crossed for other family members and guests to use. Please avoid overcrowding the area where graduands/graduates leave the stage or line up to enter the stage.
Official portraits are not available at Convocation.
What do I do after I receive my credential?
After you are called to cross the stage, the Chancellor will present you with your parchment (graduates) or scroll (graduands) and shake your hand. He will have you stand between him and the President and Vice-Chancellor for a photo opportunity. The President and Vice-Chancellor will then move you along to the Dean and Instructional Staff members. The Dean will greet you, shake your hand and move you in between him/her and the Instructional Staff members for another photo opportunity. After that, you will exit the stage and return to your seat.
In respect of the entire graduating class, we ask all graduands/graduates to return to their seats after receiving their credential and that all graduands/graduates and guests remain until after the processional.
After the Ceremony
What do I do after the ceremony?
At the end of each ceremony, graduands/graduates, instructional staff and platform party guests will recess out of the event space to a reception area. This is an excellent location to arrange to meet your family and friends.
You will return your academic apparel at the gown return table or to Enrolment Services no later than 5:00 p.m. If you do not return all of your apparel, you will be liable to pay the full value (plus taxes) as listed below and these will be charged to your student account.
Your campus bookstore will be on-site at each venue to sell a wide variety of souvenirs and a limited supply of flowers. If you would like other items to remember your time at UCN, please visit the campus bookstores in The Pas and Thompson prior to or after Convocation for mementos. Please note that the campus bookstores may be closed the day of Convocation and staff will have items for purchase at the Convocation venue.
For graduation eligibility or other questions about your credential:
UCN Enrolment Services
204.627.8500 (The Pas)
For questions about ordering academic apparel, the Convocation event or venue:
Denise Duncan, Convocation Coordinator-The Pas
Tammy Moen, Convocation Coordinator-Thompson
Suzie Nemeth, Convocation Committee Chair